The role of the check in:

The Check in, when performed with the tenant , reduces the chance of a dispute at the end of the tenancy.  The tenant, by signing the agreement, shows their agreement to the condition of the property. If the tenant is not made aware of the inventory, or given opportunity to make amendments, which need to be agreed by the clerk, the inventory may become redundant.

Another issue which may arise is the state of cleanliness of the property. If a tenant is not checked in, it is very easy for them to claim that the cleanliness was not up to standard, or as reported on the original property inventory. This is especially applicable in cases where the inventory has not been signed, and  returned to the agent. Additionally in some circumstances, tenants have been known to alter the inventory after moving in, especially if damage has been caused eg. furniture scraping against walls and leaving large gouges

The Check in is extremely important in the event changes have happened for example: maintenance or cleaning has taken place. The clerk, then has the opportunity to record the relative changes and make amendments where needed.

Electric and gas meter readings should also be agreed upon at the check in. And new recordings written down and photographed, if changed from the Inventory.

How are check in`s performed?

The check in should be performed with the tenant or a tenant representative before they have moved in. The clerk will meet either one at the property and perform the check in together. This will also give the clerk time to go through the inventory and point out any potential issues with the tenant or representative. 

The clerk will also elaborate on what is `fair wear and tear` and what is not. For example, a clerk would explain that putting extra picture hooks or nails on the wall is not considered as `fair wear and tear`, and the tenant would either need to get permission from the Landlord, or if a managed property- the agent.  There are Rental contracts that have clauses pertaining to fixtures on the walls, and the tenant is advised to read them.

Sample Check in Report Here

Information on mid-term reviews/ interim visits can be found here

 

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